Plan Your...

	Events
	Packages & Special Offers

	Conference Hotels
	Exhibition Spaces
	Other Meeting Spaces

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	Transportation - Bus
	Transportation - Limousine Service
	Transportation - Public
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	Transportation - Taxi Service
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	Meeting Planners Guide
	Other Planning Tools
	Submit Your RFP

	Wedding

	Meeting

	Family Trip

	Shopping Trip

	Sporting Event

	Group Tour

	Reunion

Plan Your...Meeting

Submit Your RFP

Please enter all applicable information to help us assist you in finding the perfect accommodations for your meeting. We will use this information to assist you in finding the perfect location and amenities for your meeting. Let us customize a proposal that will fit your needs and wow your guests.

Erin will be in contact with you to discuss the details. She can also be reached at (800) 728-8431 or via email at Erin@TravelWaterloo.com

(Text in RED denotes required fields)

Prefix:
First Name:
Last Name:
Organization:
Address 1:
Address 2:
City:
State/Providence:
Zip Code:
Phone:
Fax:
Email:
Web site:
Type of organization:

MEETING INFORMATION To add an attachment, click Browse and select a file. We can only accept Microsoft Word, Excel and Adobe PDF documents. To remove an attachment, click on the file name in the box to highlight it, then click the delete or backspace key on your keyboard.
Select File:
Event Name:
Proposal Deadline:
Expected Decision Date:

PREFERRED EVENT DATES

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ALTERNATE EVENT DATES

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FACILITIES TO BE CONSIDERED (check all that apply)

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ON-SITE FOOD AND BEVERAGE INFORMATION

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# Breakfasts/Brunches	Attendance	Bar Service?

# Coffee Breaks	Attendance	Bar Service?

# Luncheons	Attendance	Bar Service?

# Receptions	Attendance	Bar Service?

# Dinners	Attendance	Bar Service?

Describe any off-site food and beverage functions

SLEEPING ROOM INFORMATION

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Arrival Date:

Departure Date:

Enter minimum number of guest rooms needed per night:

Sun	Mon	Tues	Wed	Thu	Fri	Sat

Enter number of suites needed per night:

Sun	Mon	Tues	Wed	Thu	Fri	Sat

% of single rooms:

% of double rooms:

Expected sleeping
room rate range:

EXHIBITION INFORMATION

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Preferred booth size:	8x10 10x10 Tabletop
Other (Please explain):
Number of booths:
Total square footage needed:
Setup Day:
First Show Day:
Last Show Day:
Tear Down Day:

MEETING HISTORY
Any available history will be helpful in forming customized bids.

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Past year locations:	Location 1 Location 2 Location 3
Month:
Year:
City:
State:
Hotel:
Total # Rooms Nights:
# Rooms on Peak Night(s):
Comments on past experiences:


Future year locations:	Location 1 Location 2 Location 3
Start Dates: MM/DD/YY
End Dates: MM/DD/YY
City:
State:
Hotel:
Peak Room Blocks
Other cities being considered:

ADDITIONAL INFORMATION
To simplify your planning, we can also help with other services and events. Please check all areas of interest.

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Audio-visual	Teleconferencing
Airports	Green meetings & facilities
Shuttle or bus service	Off-site event space
Airports	Off-site catering
Taxi or limousine	Entertainment or speakers
Car rentals	Spousal Programs
Golf	Youth programs
Outdoor recreation	Childcare
Group outings or tours	Museums
Printers	Casino
Florists	Shopping
Media contacts	Grant funding (non-profits only)
Other (Please explain)