Plan Your...Meeting

Please enter all applicable information to help us assist you in finding the perfect accommodations for your meeting. We will use this information to assist you in finding the perfect location and amenities for your meeting. Let us customize a proposal that will fit your needs and wow your guests.

Brooke will be in contact with you to discuss the details. She can also be reached at (800) 728-8431 or via email at Brooke@TravelWaterloo.com

(Text in RED denotes required fields)

Prefix:	--Please Select-- Mr. Ms. Mrs. Dr. Prof. Fr. Rev.
First Name:
Last Name:
Organization:
Address 1:
Address 2:
City:
State/Providence:
Zip Code:
Phone:
Fax:
Email:
Web site:
Type of organization:	--Please Select-- Association Corporation Fraternal Government Religious Other
MEETING INFORMATION To add an attachment, click Browse and select a file. We can only accept Microsoft Word, Excel and Adobe PDF documents. To remove an attachment, click on the file name in the box to highlight it, then click the delete or backspace key on your keyboard.
Select File:
Event Name:
Proposal Deadline:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Expected Decision Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

PREFERRED EVENT DATES

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Meeting Start Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Meeting End Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Are your dates flexible?	YesNo

ALTERNATE EVENT DATES

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Meeting Start Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Meeting End Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Expected Attendance:
# Hotel Rooms (Peak):
Largest Meeting Setup:	for attendees

FACILITIES TO BE CONSIDERED (check all that apply)

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Conference Hotel	Non-Conference Hotel
Museum/Institution	Agricultural/Livestock Facility
Other (Please explain)
Describe commissions (if any).
What are the key factors in choosing your destination?

ON-SITE FOOD AND BEVERAGE INFORMATION

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# Breakfasts/Brunches Attendance Bar Service?
# Coffee Breaks Attendance Bar Service?
# Luncheons Attendance Bar Service?
# Receptions Attendance Bar Service?
# Dinners Attendance Bar Service?
Describe any off-site food and beverage functions

SLEEPING ROOM INFORMATION

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Arrival Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Departure Date:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Enter minimum number of guest rooms needed per night: Sun Mon Tues Wed Thu Fri Sat
Enter number of suites needed per night: Sun Mon Tues Wed Thu Fri Sat
% of single rooms:
% of double rooms:
Expected sleeping room rate range:	Price Range < $60 $60-75 $75-90 $90-100 $100+

EXHIBITION INFORMATION

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Preferred booth size:	8x10 10x10 Tabletop
Other (Please explain):
Number of booths:
Total square footage needed:
Setup Day:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
First Show Day:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Last Show Day:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Tear Down Day:	Month January February March April May June July August September October November December Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

MEETING HISTORY Any available history will be helpful in forming customized bids.

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Past year locations:	Location 1             Location 2              Location 3
Month:
Year:
City:
State:
Hotel:
Total # Rooms Nights:
# Rooms on Peak Night(s):
Comments on past experiences:
Future year locations:	Location 1             Location 2              Location 3
Start Dates: MM/DD/YY
End Dates: MM/DD/YY
City:
State:
Hotel:
Peak Room Blocks
Other cities being considered:

ADDITIONAL INFORMATION To simplify your planning, we can also help with other services and events. Please check all areas of interest.

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Audio-visual Teleconferencing Airports Green meetings & facilities Shuttle or bus service Off-site event space Airports Off-site catering Taxi or limousine Entertainment or speakers Car rentals Spousal Programs Golf Youth programs Outdoor recreation Childcare Group outings or tours Museums Printers Casino Florists Shopping Media contacts Grant funding (non-profits only) Other (Please explain)