Plan Your... Meeting
CVB Services
The Waterloo Convention & Visitors Bureau offers a variety of complimentary services to help make your meeting, convention or event a grand success. Events held in Waterloo are remembered for years, thanks to your hard work and our attention to detail. Let us tailor our services to make your event the talk for years to come!
Bids, Proposals & Presentations – Let us help your local or regional chapter put their best foot forward. We’ll be by your side from the beginning.
• Provide letters of invitation/support
• Prepare hotel rate and availability information
• Provide a complete, citywide listing for banquet/meeting sites and their availability
• Arrange site visits to hotels and attractions for VIPs and planners
• Prepare bid proposals and presentations
Event Planning – Want this year to be better than ever? Allow our creative staff to put your resources to good use to make every aspect extraordinary.
• Provide a welcome address by city officials and/or bureau staff
• Prepare name badges. Send us names and a logo for customized name badges
• Provide specialized designation ribbons for name badges
• Arrange visitor information, maps and coupons to be included with pre-registration information or displayed on an information table.
• Arrange entertainment, speakers, group dining, spouse/family programs, tours, team building and other special events or off-site activities
• Aid in the identification of possible local hosts, sponsors or contributors
• Provide tips, resources and information on green meetings and events
Increase Attendance – Whether you are trying to increase membership, ticket sales or group involvement, attendance is important to your venture. Reach more people through our services and let us help you use creative marketing and professional looking materials to entice your audience.
• Help you through the Waterloo Hotel Motel Tax Grant application process
• Provide information and photos to promote Waterloo as your host destination
• Aid in the design of invitations, fliers, posters and other promotional materials
• Link to your event through the Waterloo CVB web site
• Originate and distribute press releases to the local, regional and national media
• Act as your liaison to area print, television, radio and online media contacts
• Use the Waterloo’s social media pages to publicize your event
